Essential Duties and Responsibilities
- Assist in drafting bidding documents, evaluation reports and contract award submissions, ensuring consistency in format and content.
- Assist in the preparation of Purchase Orders, Contracts, LTAs or their Amendments.
- Process invoices for goods and services delivered ensuring accuracy and completeness of documentation and timely payment. Follow up to completion and inform clients.
- Receive, review, log and route incoming communication and procurement requests/invoices.
- Prepare reports, tables, charts etc. applying technical skills and knowledge in formatting and presentations.
- Prepare Statistics and reports, including on Procurement volume.
- Undertake routine follow up action on procurement on behalf of the supervisor.
- Publish procurement advertisements and awards.
- Maintain status reports on procurement activities and work in progress.
Other Competencies:
- Time Management – Ability to prioritize tasks, manage time and complete projects in a fast-paced, changing environment with minimal supervision.
- Quality Management – Looks for ways to improve and promote quality; demonstrates accuracy and thoroughness.
- Written Communication – Writes clearly and informatively; edits work for spelling and grammar; varies writing style to meet needs; presents numerical data effectively.
- Adaptability – adapts to changes in the work environment; manages competing demands; changes approach or method to best fit the situation; able to deal with frequent change, delays, or unexpected events.
- Cultural Sensitivity – Respects cultural environment in which person is working and does not act in a manner that is outwardly offensive to the local community.
- Non-discriminatory- Does not discriminate persons based on sexual orientation or gender identity, age, preferred jobs or behavioral habits.
Language Skills:
- Excellent oral and written English communication skills.
- Demonstrated competency in public speaking.
Computer Skills:
- Proficiency in Microsoft Office, Internet Explorer, Outlook/Exchange, Windows operating systems, Power Point.
- Other software routinely used by Heartland Alliance.
Work Environment:
- The noise level in the work environment is usually moderate.
- The employee will be required to co-locate with local partners usually in the same office.
